Privacy Policy
Privacy Policy
Hakuto
Group
Company
manages
any
and
all
personal
Information
which
is
acquired
in
relation
to
our
business
implementation
in
accordance
with
the
following
policy.
1.Compliance
with
Legal
Acts/Codes
We
comply
with
legal
acts
and
codes
related
to
protection
of
personal
information
within
Japan
and
abroad
such
as
the
Act
on
the
Protection
of
Personal
Information
and
related
guidelines
and
others
upon
handling
personal
information.
2.Acquisition
and
Using
Personal
Information
We
acquire
the
personal
information
by
appropriate
means
and
by
clearly
specifying
the
purpose
of
use
in
advance,
and
use
such
personal
information
within
the
scope
necessary
to
achieve
such
purpose
of
use.
3.Prohibition
to
Provide
to
a
Third
Party
We
do
not
provide
the
personal
information
to
any
third
party,
except
when
we
have
obtained
such
person’s
consent
in
advance
or
when
it
is
permitted
under
legal
acts.
4.Management
of
an
Outsourcing
Company
We
may
outsource
the
handling
of
personal
information
to
a
third
party
within
the
scope
necessary
to
achieve
the
purpose
of
use.
In
such
case,
we
will
appropriately
supervise
such
outsourcing
company
as
required
so
that
they
can
handle
the
personal
information
securely
and
appropriately.
5.Measures
for
Security
Management
We
maintain
personal
information
accurate
and
up
to
date,
and
take
proper
and
reasonable
measures
to
prevent
personal
information
from,
including
but
not
limited
to,
unauthorized
access,
loss,
damage,
and
alteration
or
leakage.
6.Response
to
Request
for
Disclosure/Rectification
In
case
the
person
requests
for
disclosure,
rectification
of
its
personal
information,
we
will
respect
such
person’s
right
regarding
its
personal
information
and
faithfully
respond
to
such
request.
7.Continuous
Review
and
Improvement
We
continuously
review
this
policy
and
related
internal
rules,
and
seek
for
continuous
improvement
of
the
personal
information
protection,
in
compliance
with
the
change
of
social
environment
regarding
the
handling
of
personal
information.
Handling of Personal Information
Hakuto
Group
Company
handles
all
personal
information
which
we
have
acquired
in
relation
to
our
business
implementation
in
accordance
with
the
following
manners.
1.Purpose for Use of the Personal Information
We
acquire
the
following
personal
information
and
use
such
personal
information
for
the
following
purpose.
(1)Personal
information
regarding
officers,
or
employees
of
our
business
partners,
and
public
employees,
civil
service
workers
of
public
offices
We
acquire
their
contact
information,
such
as
their
name,
business
address,
department,
title,
telephone
number
and
e-mail
address.
We use such personal information for business activities such as making correspondence, conducting negotiation, having meetings, placing and receiving orders, making payment and introducing our products or services.
We use such personal information for business activities such as making correspondence, conducting negotiation, having meetings, placing and receiving orders, making payment and introducing our products or services.
(2)Personal
information
of
customers
using
our
products
or
services
We
acquire
their
contact
information,
such
as
their
name,
telephone
number,
e-mail
address
and
address
of
the
customers
who
contacted
us.
We use these information for responding to inquiry from the customers or for promotional activities of our products.
We use these information for responding to inquiry from the customers or for promotional activities of our products.
(3)Personal
information
regarding
shareholders
We
acquire
contact
information
such
as
the
name,
telephone
number,
address,
e-mail
address
and
others
of
shareholders.
We use these personal information for the following purpose.
・To exercise our rights and fulfil our obligation under the Companies Act such as sending the notice for calling
shareholder meetings.
・To manage shareholders such as making shareholder registry and others in accordance with legal acts.
・To provide convenience to the shareholders.
・To implement our policy towards shareholders.
We use these personal information for the following purpose.
・To exercise our rights and fulfil our obligation under the Companies Act such as sending the notice for calling
shareholder meetings.
・To manage shareholders such as making shareholder registry and others in accordance with legal acts.
・To provide convenience to the shareholders.
・To implement our policy towards shareholders.
(4)Personal
information
regarding
the
job
applicant
We
acquire
contact
information
regarding
the
job
applicant
such
as
its
name,
telephone
number,
address,
e-mail
address,
as
well
as
its
background
and
others.
We
use
these
information
for
the
following
purposes.
・To
provide
information
regarding
hiring,
to
make
contacts,
to
consider
and
decide
on
its
hiring・To provide offer letter and any other documents necessary for enrolment
2.Joint Use of Personal Information
We
jointly
use
the
personal
information
held
by
our
company
(address,
name,
name
of
the
place
of
work,
name
of
the
department,
title,
telephone
number,
fax
number,
e-mail
address
and
others)
with
our
group
companies
listed
below
within
the
scope
necessary
to
achieve
the
purpose
of
use
stated
in
Section
1
above.
Hakuto
Co.
Ltd.
will
be
responsible
for
the
management
of
personal
information
upon
such
joint
use.
3.Request for Disclosure
As
to
acquired
personal
information,
we
are
ready
to
1)
disclose,
2)
modify,
add
or
delete,
3)
stop
its
use
or
eliminate,
4)
stop
to
disclose
to
any
third
parties,
if
so
requested
by
the
discloser
of
the
personal
information,
as
far
as
it
does
not
unreasonably
interrupt
our
appropriate
business
activities.
Contact
information
for
this
purpose
is
stated
as
follows.
When we receive any of the above requests, we will identify that such request is truly raised by the discloser of the personal information, in accordance with our own procedure.
When we receive any of the above requests, we will identify that such request is truly raised by the discloser of the personal information, in accordance with our own procedure.
Please
refer
here
for
procedure
regarding
request
for
disclosure
and
others.
Contact
Information
1-13,
Shinjuku
1-chome,
Shinjuku-ku,
Tokyo
160-8910
Hakuto
Co.
Ltd.
Legal
Department,
Contact
Person
in
charge
of
Personal
Data
Tel:
81-3-3355-7617
office
hours
from
9:00
to
17:30
(excluding
Saturdays,
Sundays
and
holidays)
Fax:
81-3-3225-9001
contact
by
e-mail
Processing of Personal Data subject to GDPR
Hakuto
Group
Company
handle
the
personal
data
subject
to
application
of
“EU
General
Data
Protection
Regulation
(2016/679)”
(hereinafter
as
“GDPR”)
in
accordance
with
the
following
terms,
in
addition
to
“Privacy
Policy”
and
“Handling
of
Personal
Information.”
1.Types of Personal Data to be Collected and its Processing Purpose
We
collect
the
personal
information/data
stated
in
Clause
1
of
“Handling
of
Personal
Information”,
and
use
it
for
the
purpose
specifically
stated
in
Clause
1
of
the
same.
In
case
we
intend
to
process
the
collected
personal
data
in
order
to
achieve
other
purpose,
we
will
certainly
inform
our
intention
to
such
person
(“Data
Subject”).
2.Transfer of Personal Data
In
case
we
jointly
use
the
collected
personal
data
in
accordance
with
Clause
2
of
“Handling
of
Personal
Information”
above,
in
order
to
achieve
the
purpose
of
use
stated
in
Clause
1
of
“Handling
of
Personal
Information”,
we
may
transfer
and
process
such
data
in
a
country
outside
of
the
EEA
where
EU
Committee
has
not
ensured
an
adequate
level
of
protection.
In
such
case,
we
will
appropriately
protect
the
personal
data
to
be
transferred
in
accordance
with
GDPR.
3.Grounds for the Legality of Personal Data Processing
We
process
the
personal
data
in
accordance
with
one
or
more
of
the
following
grounds
in
accordance
with
GDPR.
(1)Consent
We may collect and process the personal data based on the consent of Data Subject. Data Subject may withdraw such
consent at any time. However, such withdrawal will not affect the lawfulness of personal data processing conducted based
on the consent before withdrawal.
We may collect and process the personal data based on the consent of Data Subject. Data Subject may withdraw such
consent at any time. However, such withdrawal will not affect the lawfulness of personal data processing conducted based
on the consent before withdrawal.
(2)The
processing
is
necessary
to
contact
Data
Subject
We may collect and process the personal data, in case we provide information to Data Subject required in implementing
business, or in case there is any other legitimate interest.
We may collect and process the personal data, in case we provide information to Data Subject required in implementing
business, or in case there is any other legitimate interest.
4.Rights
Data
Subject
have
the
following
rights
regarding
our
collected
personal
data.
(1)Access
Data Subject has a right to request explanation regarding our collected personal data of Data Subject, and explanation
regarding our method of use of such data.
In addition, Data Subject has a right to receive a copy of our collected personal data of Data Subject, in case we collected
Data Subject’s personal data based on its consent, or in case we collected the personal data in order to provide services
requested by Data Subject.
Data Subject has a right to request explanation regarding our collected personal data of Data Subject, and explanation
regarding our method of use of such data.
In addition, Data Subject has a right to receive a copy of our collected personal data of Data Subject, in case we collected
Data Subject’s personal data based on its consent, or in case we collected the personal data in order to provide services
requested by Data Subject.
(2)Delete
Data Subject may request us, at any time, to delete our collected personal data of Data Subject. We will delete such
personal data in accordance with such request in principle. However, we may continue to retain such personal data, in case
we can retain such personal data in accordance with applicable law, including GDPR.
Data Subject may request us, at any time, to delete our collected personal data of Data Subject. We will delete such
personal data in accordance with such request in principle. However, we may continue to retain such personal data, in case
we can retain such personal data in accordance with applicable law, including GDPR.
(3)Correction
In case Data Subject determines that our collected personal data regarding Data Subject is inaccurate, Data Subject may
request us to correct its personal data.
In case Data Subject determines that our collected personal data regarding Data Subject is inaccurate, Data Subject may
request us to correct its personal data.
(4)Suspension
In case Data Subject recognizes that our processing of the personal data is illegal, Data Subject may request to restrict the
processing of such personal data in accordance with Article 18 of GDPR. In case we receive such request, we will not
process such personal data other than store it.
In case Data Subject recognizes that our processing of the personal data is illegal, Data Subject may request to restrict the
processing of such personal data in accordance with Article 18 of GDPR. In case we receive such request, we will not
process such personal data other than store it.
(5)Objections
and
Complaint
Data Subject has a right to object to our processing of personal data.
However, we may continue to process such data notwithstanding the objection to the extent permitted under GDPR.
Data Subject has a right to object to our processing of personal data.
However, we may continue to process such data notwithstanding the objection to the extent permitted under GDPR.
⇒Please
refer
here
for
procedure
regarding
these
requests.
5.Complaint to Authority
Data
Subject
may
file
a
complaint
regarding
our
processing
of
personal
data
with
the
data
protection
authority
of
each
country
that
has
jurisdiction
over
the
handling
of
personal
data.
6.Retention of Personal Data
We
retain
collected
personal
data
during
the
period
of
time
necessary
to
implement
the
purpose
of
use
stated
in
Clause
1
of
“Handling
of
Personal
Information”,
or
a
period
of
time
required
by
law,
and
promptly
delete
the
data
if
it
is
no
longer
necessary.