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Privacy Policy

Privacy Policy


1.Compliance with laws and regulations
We will strictly comply with Act on the Protection of personal information and other relative laws and regulations and rules with regard to handling of personal information,.

2.Acquisition and Utilization of Personal Information
We will acquire personal information through proper means indicating the purpose of its use previously, and such personal information shall be used strictly within the scope and extent necessary to accomplish the purpose.

3.Prohibition of Disclosure to Third Parties
We will not disclose personal information to any third parties unless we have received prior consent of its discloser or the disclosure is permitted by law.

4.Supervision of the Entrusted Third Party 
When we entrust handling of the personal information to any third party within the scope and extent necessary to accomplish the purpose, we will exercise necessary and proper supervision toward such entrusted third party in order to protect personal information. 

5.Measures for Safe Administration
We will maintain personal information in correct and updated status and take proper and reasonable measures to prevent personal information from, including but not limited to, unauthorized access, loss, damage, and alteration or leakage.

6.Repsonse for Discloser’s Request for Disclosure or Alteration 
When the discloser of personal information requests us to disclose or alter such personal information, we will faithfully respond to such request, respecting the discloser’s right on such personal information. 

7.Continuous Review and Improvement
In compliance with the changes in social circumstances with respect to handling of personal information in the future, we will continuously review our related internal policy and rules and, if necessary, improve our efforts to protect personal information.

Handling of Personal Information

Purposes for Use of the Personal Information

We will use personal information for the purposes as prescribed below in our business fields of electronic / electric equipment, electronic components, optical equipment and industrial chemicals ;
1.Personal Information of our Business Partners
(1)Business activities such as correspondence, negotiation, meeting, order placement and acceptance and payment and other process
(2)Business activities such as supply and/or purchase of products or services

2.Personal Information with respect to Officers of Government Organization or its Agents
Necessary business communication, inquiry or report to Government Organization 

3.Personal Information with respect to Customers
Response to those inquiries from our customers received through our website, e-mail, telephone, facsimile, or mail.

4.Personal Information with respect to Share Holders
(1)Exercise of the right and obligation under the Companies Act
(2)Offer of convenience and other advantages to our share holders
(3)Management of our share holders such as making share holders data based on relative laws and regulations

5.Personal Information with respect to Applicants for Employment
(1)Offering information for employment and communication, consideration and decision of employment
(2)Communication and offer of a certain information for official employment after an in formal decision of employment

Common Use of the Personal Information

Within the scope and extent to accomplish the purpose described above, personal information ( name, address, place of employment, department name, title, telephone number, facsimile number, e-mail address etc. ) may be used commonly among our group companies as listed below.  Such common use of personal information shall be managed and supervised by Hakuto head office at its responsibility.

Disclosure of the Personal Information to Third Parties

Within the scope and extent to accomplish the purpose described above, personal information ( name, address, place of employment, department name, title, telephone number, facsimile number, e-mail address etc. ) may be informed through electronic mail to our suppliers, manufacturers, forwarders, maintenance service subcontractors etc., in the course of our business activities such as supply or receipt of products or services. We may refrain from such disclosure of personal information if so requested by its discloser.

Request for Disclosure

As to personal information we hold, we are ready to disclose, modify, add or delete, stop its use or eliminate, stop to disclose to any third parties, if so requested by the discloser of the personal information, as far as it does not unreasonably interrupt our appropriate business activities. 
When we receive any of the above requests, we will identify that such request is truly raised by the discloser of the personal information, in accordance with our own procedure.

Contact Information for Further Inquiries

General Affairs Department, Hakuto Co., Ltd.
1-13, Shinjuku 1-chome, Shinjuku-ku, Tokyo 160-8910, Japan
Tel: 81-3-3355-7617 ( from 9:00 to 17:30 except Saturday, Sunday and national holidays )
Fax: 81-3-3225-9001